Splitting PDF documents with Bluebeam Revu.

I hope you knew that Bluebeam Revu could combine multiple PDF documents into one multipage document with ease.  Did you know that it could also split a multipage document into individual PDF files as well?  Did you also know that you could have it automatically name each sheet from the text that is on each of the sheets?  You didn’t,  Well let me show you how.

  1. Start Bluebeam Revu.
  2. Open the document you wish to split apart. If you would like to follow along with my sample file, you can download it from here.

    Bluebeam Revu Split Document

    Open Bluebeam Revu

  3. As you can see from the screen capture above, this set of architectural drawings has six sheets, and luckily they are all named Layout 1. Our first step is to rename the pages to their page number and their sheet name.
    Note: Adding both the sheet number and sheet name is a new feature in Revu 12.
  1. To rename the page label names pick Create Page Labels in the thumbnail panel.

    Change Page Labels in Bluebeam

    Change Page Labels in Bluebeam

  2. Once selected a fancy dialog box will appear. Choose select and draw a box around the sheet number on the page.

    Create Page Labels

    Create Page Labels

  3. Add a space after [Region 1] and pick the new Add button to select the region around the text of the sheet name.
    Selecting the Region

    Selecting the Region

    After adding the second region, you will also see a preview of what it will rename the sheet with the data it has gathered.
    Note:  You cannot have any “/” or other weird characters in the name. Windows will not allow those special characters in the filename.  Also, the text you put in the region must be selectable within Bluebeam Revu.  You may need to OCR the document for the text to be selectable. You may need to rename some of the sheets to get these to comply.
    Once you are happy with the results, press OK to accept the naming.

  4. Now you can pick OK to agree on the range of pages to change. Bluebeam Revu will now find the text within the regions and rename the page labels to the information it has found.

    Pages renamed

    Pages renamed

  5. Finally, we can get to split the Document.
    From the Document menu, select Pages then Extract Pages.

    Pick Extract Pages in Bluebeam Revu

    Pick Extract Pages

  6. In the Extract Pages dialog box, select the options you want.  Make sure you pick use page label to name files, or the files will not be called the page labels we just renamed.  Also, if your document has many pages, you may want to unselect Open Files After Extraction. Don’t forget to change the range to all pages or the range you desire.

    Page Extraction Settings

    Page Extraction Settings

  7. After picking OK, you will then be asked where to save the extracted files. Once you select the folder pick Select Folder to create you PDF files.
Hope you enjoy splitting documents as much as you like creating them.

Bill

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